Smart Tasks
A short, ordered task list for every profile, so the team always knows what to do next.
Smart tasks turn audit findings into a real task list. Each item is ordered by likely effect, given an owner and a due date, and closed off when the work is done.
What it does
Every local SEO audit ends the same way. A document listing what is wrong. It gets read once, everyone agrees with it, and then it loses to whatever is urgent that week. Six months later the same audit runs and finds most of the same problems, because nothing ever turned a finding into a job with a name on it.
The problem is not that people cannot be bothered. It is that a finding and a task are different things. A finding says nine locations are missing services. A task says add the six missing services to the Leeds profile, give it to the Leeds manager, due Friday. Only the second one gets done, and only the second one can be tracked.
Smart tasks build that second thing automatically out of the audit findings, ordered by likely effect and pointed at whoever looks after each location. What you end up with is a work queue rather than a report. You can see it, assign it and tick it off, and the profile score moves as items clear.
The other thing it gives you is an honest view of capacity. Once findings become tasks with owners and dates, it gets very obvious whether the team can absorb the work. Most estates find they have been producing far more findings than anyone was ever going to fix.
Everything you get
Tasks made for you
Audit findings turn into separate tasks without anyone copying a report into a list by hand.
Ordered by effect
Tasks sorted by what is likely to move rank, so category and service work sits above cosmetic tidying.
Owners on every item
Tasks given to a person or a location manager, so every job has a name against it.
People see their own work
A location manager sees their own tasks. Head office sees the whole queue across the estate.
Due dates and reminders
Deadlines with a nudge, so work comes back up instead of ageing quietly at the bottom of a list.
Progress you can see
Completion tracked per location and per person, which turns good intentions into a rate you can measure.
Tasks that come back
If a fix gets undone, a field emptied or a service removed, the task reopens instead of staying closed.
Your own tasks too
Add items by hand so the queue holds all the work, not only what an audit can spot.
Reporting across the estate
Open, overdue and finished work in one view, by location, by person or by client.
From setup to first result
- 1
Run the audit
The task list is built from what the audit finds. Without one there is nothing to build from.
- 2
Let the tasks generate
Findings become separate jobs, each naming the field, the location and the fix.
- 3
Check the order
The queue is sorted by likely effect. Categories and services first, tidying last.
- 4
Give every task an owner
A task with no name against it is just a finding again. This is the step that makes the difference.
- 5
Set dates you mean
A due date nobody believes in teaches the team to ignore all of them. Pick dates the work can actually happen.
- 6
Work the queue
Close items as they are done. The profile score moves as the queue clears.
- 7
Look at what is left
Overdue work tells you whether the plan matched the capacity. Usually it did not, and that is worth knowing.
What changes when you use it
- Leaving tasks unassigned
- Setting dates nobody believes
- Working the easy items first
- Generating more than the team can take
- Never checking what reopened
- A finding is not a task
- Order beats volume
- Owners stop the drift
- You find out your real capacity
- Fixes get undone
A finding is not a task
A report says what is wrong. A task says who does what by when. Only one of those ever gets done.
Order beats volume
A long list sorted by nothing gets started at the top and abandoned. Sorted by effect, even a short run at it moves the numbers.
Owners stop the drift
Work that belongs to everybody belongs to nobody. A name against an item is the cheapest fix in the whole process.
You find out your real capacity
Once the work has owners and dates it becomes obvious whether the team can take it. Most estates are producing more findings than they can ever clear.
Fixes get undone
Fields get emptied, services get removed, staff change. A task that reopens catches that. A closed report never will.
It gives progress a number
A completion rate per location and per person turns local SEO from a feeling into something you can manage.
What it measures
- Open tasks per location
- Tasks completed per person
- Overdue tasks and how late they are
- Average time from finding to fix
- Profile score before and after a task closes
- Tasks that reopened after a fix came undone
Reports you can send
Every output can be exported and carries your branding, never ours.
Task queue
Every open job, ordered by likely effect.
Assignment view
Who owns what, and what is due when.
Overdue list
The work that slipped, named rather than lost.
Completion report
What was done, where and by whom.
Score movement
How the profile score responded as tasks cleared.
Estate summary
Open, overdue and finished work across every location.
Who this is built for
Show a client the work that was done, not just the work that was found.
Push tasks to the people who actually run each site and see who is keeping up.
Give each franchisee a short list for their own profile and track it centrally.
Get a next thing to do rather than a report you have to interpret.
Get more out of it
- Give every task an owner on the day it is created.
- Set due dates the team can actually meet, or they learn to ignore all of them.
- Work the queue in order. It is sorted by effect for a reason.
- Review overdue work monthly. It tells you whether the plan was realistic.
- Add your own tasks so the queue reflects all the work, not just what the audit can see.
- Watch for tasks that reopen. A fix that keeps coming undone has a cause worth finding.
Leaving tasks unassigned
Work that belongs to everybody belongs to nobody. An unassigned task is a finding with a nicer layout.
Setting dates nobody believes
One impossible deadline is a mistake. A queue full of them teaches the team that dates mean nothing, and then none of them work.
Working the easy items first
Clearing ten cosmetic tasks feels productive and moves nothing. The queue is ordered by effect so you do not have to guess.
Generating more than the team can take
An audit can produce three hundred findings. If the team closes twenty a month, the other two hundred and eighty are decoration.
Never checking what reopened
A task that keeps coming back is telling you something. Usually that somebody is undoing the fix, or the standard was never agreed.
By hand, or with this
| Doing it manually | With Smart Tasks |
|---|---|
| A report read once and filed | A queue with owners and dates |
| Findings nobody owns | A name against every item |
| Work done in whatever order | Work ordered by likely effect |
| No idea what was actually fixed | Completion tracked per person and per location |
| Fixes that quietly come undone | Tasks that reopen when they do |
| The same audit run again in six months | A queue that empties |
- Run a fresh audit across the estate
- Let the findings turn into tasks
- Give every task an owner
- Set dates the team can actually meet
- Work the queue from the top down
- Review overdue items every month
- Watch for tasks that keep reopening
One of 42 tools on the same plan
Every tool below is on the same plan at the same price. Nothing here is an extra, an upgrade or a separate subscription.
Rank & Visibility
Manage Profiles
Posts & Automation
Reviews & Reputation
Reports & White-Label
Questions people ask
What are smart tasks?
Audit findings turned into real jobs. Each one names the field, the location and the fix, has an owner and a due date, and closes when the work is done.
How is this different from an audit report?
A report says what is wrong. A task says who does what by when. Reports get read once and filed. Tasks get worked.
How are the tasks ordered?
By likely effect. Category and service work sits above cosmetic tidying, because that is where the difference in rank comes from.
Can location managers see only their own?
Yes. A manager sees their own tasks and head office sees the whole queue, so local teams are not scrolling past work that is not theirs.
What happens if a fix gets undone?
The task reopens. Fields get emptied and services get removed as staff change, and a closed report would never catch it.
Can I add my own tasks?
Yes. An audit can only spot what it can measure, so the queue takes manual items alongside the generated ones.
What if there are more tasks than we can do?
That is useful information rather than a fault. If the team closes twenty a month, a list of three hundred tells you the plan needs cutting, not the team.
Every tool. One price. Nothing extra to buy.
$5.33 per location per month gets you Smart Tasks and the other 41 tools.